Free PTO Calculators for Employees and HR Teams
Whether you need to figure out how many hours you earn each paycheck, what your unused time off is worth in cash, or how many vacation days you have left this year — pick the right tool below. Every calculator runs in your browser, requires no account, and stores nothing.
PTO and Leave Calculators
Click any tool to open it with full instructions, examples, and FAQ.
PTO Calculator
Enter your annual PTO hours and pay schedule to find out how many hours you earn per paycheck, per month, and per year.
PTO Accrual Calculator
Start with your known per-period rate and project your balance forward. See when you will hit your cap and plan trips accordingly.
PTO Payout Calculator
Convert unused PTO hours into a dollar amount. Estimates federal tax, state tax, and FICA to show your net take-home payout.
PTO Hours to Days
Quickly convert a PTO balance from hours to workdays or vice versa. Supports 8-hour, 10-hour, and custom shift lengths.
Vacation Days Calculator
Track how many vacation days you have earned so far this year, how many you have used, and how many remain before December 31.
PTO Rollover Calculator
Find out how many hours carry over into next year vs. how many you will lose under your employer's rollover or use-it-or-lose-it policy.
Sick Leave Calculator
Calculate sick time accrual based on hours worked or a fixed annual allocation. Includes state-mandated minimum rates.
Holiday Pay Calculator
Determine your pay for working on a holiday. Covers time-and-a-half, double time, and total holiday compensation.
Overtime Pay Calculator
Calculate weekly earnings including overtime premiums. Supports time-and-a-half after 40 hours and double time after 60 hours.
Reference Guides and Resources
PTO Payout Laws by State
Complete 50-state comparison of which states require employers to pay out unused vacation at termination, along with payout timing and penalties.
PTO Accrual Rate Chart
Benchmark your accrual rate against national averages by years of service, industry, company size, and pay frequency.
Free PTO Calculator Excel Template
Download a spreadsheet to track PTO, vacation, and sick leave balances for your whole team. Works in Excel and Google Sheets.
Not sure which tool to use?
Find the right calculator based on your question:
"How many hours of PTO do I earn per paycheck?"
"What will my PTO balance be by November?"
"I am quitting — how much will I get paid for unused PTO?"
"My stub says 96 hours — how many days off is that?"
"Will I lose hours at year-end or do they roll over?"
"My state requires PTO payout — is that true?"
Why use PTO Calculator Hub?
Built for accuracy. Every formula is sourced from SHRM guidelines, Bureau of Labor Statistics data, and IRS supplemental wage rules. We document the math on each calculator page so you can verify it yourself.
No signup, no data collection. Calculations run entirely in your browser using JavaScript. Nothing is sent to a server. Nothing is stored. Close the tab and the numbers are gone.
Covers the full PTO lifecycle. From the day you start earning PTO through accrual and balance tracking, all the way to payout when you leave — we have a dedicated tool for each stage.
Updated for 2026. Tax withholding rates, state law changes, and BLS accrual data are current as of this year. We review and update content monthly.
Popular PTO Guides
- How Is PTO Calculated? 3 Accrual Methods Explained — per paycheck, per hour worked, and lump sum with examples
- PTO Payout Explained — what happens to unused PTO when you quit, get fired, or retire
- PTO for Hourly Employees — per-hour accrual rates and state law minimums
- Vacation Accrual Explained — caps, rollover, and year-end planning strategies
- How to Negotiate More PTO — scripts and examples that work during job offers
Frequently Asked Questions
- What PTO calculators are available on this site?
- We offer 9 free calculators: PTO Calculator (accrual per paycheck), PTO Accrual Calculator (balance projection), PTO Payout Calculator (cash value), Hours to Days Converter, Vacation Days Tracker, Holiday Pay Calculator, Overtime Pay Calculator, Sick Leave Calculator, and PTO Rollover Calculator.
- How much PTO do most Americans get per year?
- The average American worker receives 10-15 PTO days per year (80-120 hours) during their first 5 years. After 5+ years of tenure, this increases to 15-20 days. Senior employees with 10+ years may receive 20-25 days. The Bureau of Labor Statistics reports the national median is 10 days for year-one employees.
- Does my employer have to pay out PTO when I leave?
- In California, Colorado, Illinois, Massachusetts, Montana, Nebraska, North Dakota, and Rhode Island, yes — accrued PTO must be paid out. In most other states, only if the employee handbook promises it. Use our PTO Payout Calculator by State page for full details.
- How is PTO payout taxed?
- PTO payouts are classified as supplemental wages. They are subject to 22% federal withholding (supplemental rate), state income tax (0-13.3%), Social Security (6.2%), and Medicare (1.45%). On a $2,000 payout, expect about $600-800 withheld depending on your state.
- What is the difference between PTO and vacation?
- Vacation is for planned time off only. PTO (Paid Time Off) combines vacation, sick, and personal days into one bank you can use for any reason. About 63% of US employers now use combined PTO policies rather than separate vacation and sick banks.
- Are these calculators accurate for my employer?
- Our calculators use standard payroll formulas recognized by SHRM and the Department of Labor. Results are estimates based on your inputs. Always verify against your employer's specific policy, as companies may use different rounding methods, waiting periods, or accrual schedules.
Sources
Formulas reviewed against official labor and payroll resources.
- U.S. Department of Labor (Wage and Hour Division)
- IRS Publication 15 (Employer's Tax Guide)
- SHRM (Society for Human Resource Management)
- Bureau of Labor Statistics (National Compensation Survey)
Estimates based on common PTO policies. Employer policies and state laws may differ. Full disclaimer.